DigiBus2026 offers following registration categories:

* For booking your place in the student dorms, please fill in the form.

**Please notice that room availability is currently very limited and will be provided on a first-come, first-served basis.**

*  Student Dormitories Location Map

Application Process:

1. The applicant submits the application by completing this form.
2. Upon submission, the applicant receives an email to verify the application.
3. All applications are evaluated, and applicants are informed of the acceptance or rejection decision.
4. Applicants who require a visa support letter from the Summer School, including specific details, may request it via email. Visa support letters can be issued only after the application has been submitted and accepted.
5. After receiving acceptance and completing visa and other logistical arrangements, the applicant may proceed with travel preparations to Samos, Greece.

Registration Cancelation and Refund Policy: 

• Refunding before April 30th: 90% of the registration fee minus bank charges
• Refunding between May 1st and June 15th: 50% of the registration fee minus bank charges
• After June 15th: No refund

Important Information for Participants Applying for Financial Support

The University of the Aegean, as a partner of the European project AI4Gov-X, offers eligible participants of the DigiBus2026 Summer School the opportunity to apply for financial support through the AI4Gov-X Cascade Funding Scheme under Objective 1.

The funding scheme aims to reduce financial barriers to participation in approved AI4Gov-X extracurricular activities by reimbursing part of the eligible participation costs, including registration fees, travel, and accommodation expenses, in accordance with the terms and conditions of the official Call.

Participants interested in applying to the AI4Gov-X Cascade Funding Scheme under Objective 1 are kindly requested to contact Dr Zoi Lachana at zlachana@aegean.gr.

Applicants are kindly requested to carefully follow the application process and timing requirements described below.

Step 1 - Apply to the Summer School: Participants must first complete the registration/application process for the Summer School using the form: https://summer-schools.aegean.gr/en/DigiBus2026/Application-Form 

Step 2 - Receive Acceptance Confirmation: After review of the application, accepted participants will receive an official confirmation/acceptance email. This confirmation is required for the Cascade Call application.

Step 3 - Submit the Cascade Call Application (Objective 1): Before making any eligible payments, participants must submit their application to the AI4Gov-X Cascade Call through the GoodGrants platform.

Important: According to the Call rules, eligible expenses are only those realised after the date of submission of the Cascade Call application.

For this reason, participants must submit their Cascade Call application before paying registration fees, travel costs, accommodation costs, or other related expenses.

Step 4 - Proceed with Payments: After submitting the Cascade Call application, participants may proceed with:

• Registration fee payment
• Travel bookings
• Accommodation bookings
• Other eligible expenses

Participants should keep all invoices, receipts, and proofs of payment.

Step 5 - Attend the Summer School: Participants must successfully attend and complete the Summer School activity.

Step 6 - Submit Supporting Documents for Reimbursement: After completion of the Summer School, selected beneficiaries may be requested to submit:

• Proof of participation/completion
• Invoices and receipts
• Proofs of payment
• Any additional reporting documents requested by POLI.design

Step 7 - Reimbursement: Payments are normally processed by POLI.design after successful participation in the activity, approval of the beneficiary report, and approval of the cost statement along with the supporting documents.

Important Reminder

Submitting an application to the Cascade Call does not automatically guarantee funding. Applications are evaluated jointly after each cut-off date according to the official evaluation criteria of the Call, and participants are encouraged to apply as early as possible before the relevant cut-off date. 

The reimbursement scheme for Objective 1 covers up to 50% of eligible costs within the limits established by the call.

Useful Links

• Call Page
• AI4Gov-X Call Description & Q&A
• GoodGrantsTM submission platform